Great trainers don't
apply on job boards.
HeyHire finds certified trainers, instructors, and fitness staff who live nearby and can work your schedule. You just pick who to try out.
Fitness staffing is broken
Your best trainer just left to go independent. Your 6am class has no instructor. And the last three candidates from Indeed never responded.
More than two-thirds of fitness industry employees say they're likely to seek a new role within six months. Your team is one offer away from walking.
Recruiting, onboarding, and the members who follow their favorite trainer out the door. A single departure can cost you clients and revenue for months.
Over four weeks to fill one position. That's a month of cancelled classes, overworked staff, and members quietly looking at other gyms.
The fitness industry is booming, but hiring hasn't kept up. Job boards weren't built for the speed gyms and studios need.
From open role to
teaching their first class.
Three steps. Two days or less. Your schedule is covered.
Post a role in 60 seconds.
- Pick the position, set certifications and schedule requirements.
- We push it to local fitness talent via SMS, our job map, and talent network.
Post a role in 60 seconds.
- Pick the position, set certifications and schedule requirements.
- We push it to local fitness talent via SMS, our job map, and talent network.
AI screens. You pick the best.
- Every applicant scored by certifications, experience, availability, and proximity
- Only candidates who match your studio's requirements make it to your inbox
AI screens. You pick the best.
- Every applicant scored by certifications, experience, availability, and proximity
- Only candidates who match your studio's requirements make it to your inbox
Text, trial, hire.
- Message top candidates via SMS. They self-schedule a trial class or interview.
- Most gyms and studios go from posting to hired in 2 days or less.
Text, trial, hire.
- Message top candidates via SMS. They self-schedule a trial class or interview.
- Most gyms and studios go from posting to hired in 2 days or less.
What gyms and studios see after switching
Hiring tools built for
how fitness actually works
Post a Fitness Role in Under a Minute
No more rewriting the same job post on five different boards. Select the role, set certification and availability requirements, and your opening hits local fitness professionals instantly.
- Templates for every gym and studio role
- Set certification requirements (NASM, ACE, RYT-200, CPR)
- Unlimited posts across all locations
Create New Position
Reach Trainers and Instructors Nearby
Your 6am instructor needs to live close enough to actually show up at 5:30. HeyHire targets candidates within a short commute of your facility. Local hires mean better attendance and longer retention.
- Hyper-local targeting within commuting distance
- SMS reaches fitness pros who are between clients, not checking email
- QR posters at your front desk turn members into referral sources
AI That Knows What Good Trainers Look Like
Every applicant is scored on certifications, specialties, schedule availability, and proximity. Your dashboard shows a ranked shortlist of qualified fitness professionals who can actually work your hours.
- Filters by NASM, ACE, ISSA, RYT, CPR, and more
- Matches early morning and late evening availability
- Proximity ranking so your 5am instructor lives 10 minutes away
Mia Torres
Text Candidates Between Classes
Fitness pros are coaching, teaching, and training all day. They don't check email between sets. Message them directly via SMS and get replies in minutes. No apps, no friction.
- Two-way SMS chat from your dashboard
- 85% response rate within 15 minutes
- Your personal number stays private
Trial Classes That Book Themselves
Send a scheduling link via text. Candidates pick a time for a trial class or interview that works around your class schedule. Automated reminders cut no-shows by 60%.
- One-tap self-scheduling via SMS link
- Syncs with Google Calendar, Outlook, and iCloud
- Automated reminders reduce ghosting by 60%
Interview Invitation
Select a time that works for you
SWEAT Studio
Group Fitness Instructor
View their availabilityMore than just a job board
Video intros, certification screening, analytics, and everything else your gym or studio needs to build a world-class team.
Energy Intro Reel
90-second video intros. See a trainer's energy, coaching style, and presence before you bring them in for a trial class.
Learn moreCertifications Check
Set auto-reject filters for missing NASM/CPR certs. AI scores candidates by experience, specialties, and schedule fit.
Learn moreStudio Staff Analytics
Track time-to-fill per location, see which sources deliver the best personal trainers, and spot gaps before they hurt sales.
Learn moreMindbody & HR Sync
Connect to ADP, Gusto, When I Work, Paychex. New trainers flow into your payroll and scheduling apps instantly.
Learn moreMulti-Studio Dashboard
One login for the whole fitness group. Bulk post openings, share instructors between studios, and track hiring velocity.
Front Desk QR Posters
Place custom posters at the juice bar, locker rooms, or front desk. Loyal members become your best talent pool.
Class Booking Widget
Drop our hiring widget onto your class schedule website. Turn highly engaged site visitors into fast applicants.
Peak Class Blackouts
Two-way calendar sync. Easily block off 5PM HIIT classes so interviews only book when the floor is quiet.
Learn moreStudio Vibe Pages
Give each gym location a custom careers page matching your exact equipment setup, branding, and team photos.
Trainer Radius Match
Trainers living within a 10-minute commute rank higher. Less traffic stress means reliable 5AM openers.
Studio Manager SMS
A shared dashboard inbox for fast candidate texting. Protects your studio managers' personal phone numbers.
Learn moreHead Coach Permissions
Head coaches view applicant reels, GMs manage offers, and regional directors monitor the whole pipeline.
We lost two instructors in the same week right before January. Normally that would mean cancelled classes for a month. With HeyHire, we posted both roles on a Tuesday, had trial classes scheduled by Thursday, and both positions were filled before the New Year rush started. Our members never noticed a gap.
Common questions from gym & studio owners
HeyHire reaches candidates via SMS instead of email. That single change gets you an 85% response rate within 15 minutes. Our AI screens every applicant by certifications, availability (including early mornings and weekends), and proximity. Most fitness businesses fill positions in 2 days or less.
All of them. Personal trainers, group fitness instructors, yoga teachers, cycling instructors, front desk associates, membership advisors, cleaning staff, facility managers, and studio managers. Whether you run a big-box gym, a boutique studio, or a franchise, HeyHire has templates for every role.
Yes. Set certification requirements as screening filters and HeyHire will only surface candidates who meet them. NASM, ACE, ISSA, NSCA, CPR/AED, group fitness certs, yoga teacher training (RYT-200/500), and more. Candidates without the right credentials are automatically filtered out.
Absolutely. Shift availability is a core screening criterion. Set your exact schedule requirements and HeyHire only shows you candidates who explicitly match. Early morning, late evening, split shifts, weekends. No more hiring someone who says they can open and then quits after a week.
HeyHire helps you hire local candidates who are committed to working at a facility, not building a solo book. Our proximity-based matching finds people who live nearby (shorter commute = longer tenure), and AI screening identifies candidates with strong employment history rather than freelance patterns.
Yes. HeyHire's multi-location dashboard lets you post jobs across all studios at once, track applicants per location, and share top candidates between sites. Each location gets its own branded hiring page and QR code poster. One login, full visibility across your brand.
This is exactly what HeyHire was built for. When memberships spike in January and you need trainers, instructors, and front desk staff fast, bulk post all your roles and get local applicants via SMS in hours. Staff up in days, not weeks. Pause postings when the rush normalizes.
Yes. HeyHire integrates with ADP, Gusto, Paychex, When I Work, Deputy, and 50+ other HRIS, payroll, and scheduling platforms. New hires sync automatically so your managers skip manual entry and get people on the schedule faster.
HeyHire works across industries
Your next star trainer is a text away.
Hundreds of gyms and studios have cut their hiring time from weeks to days. See how HeyHire works for your facility in a quick 15-minute walkthrough.